Terms of Service

Last updated October 6, 2026

1. Who we are

Condo Notice Board is a business name of Fulcrum Enterprises LLC, a Florida limited liability company ("we", "us"). Mailing address: PO Box 24, Floral City, FL 34436. Email: [email protected].

These terms are an agreement between us and the condominium association that signs up ("the association", "you"). The person who signs up confirms they are authorized by the association's board to do so.

2. What we provide

• A website for the association with a public front page, a "Notices" area, and an area only owners and association employees can open.
• A labeled place for each of the 18 document types listed in Florida Statutes section 718.111(12)(g)2, and a checklist showing which places have a file in them.
• Logins for owners. Owners ask through the site; the board sends the login.
• Email reminders on dates the board chooses.
• Optional "we load it for you" setup: we scan and sort the association's existing records into the right places and point out pages that appear to contain private information. Nothing is posted until the board approves it. Records are sent electronically by default. If paper is the only option, mail copies (not originals) to our PO Box; when the job is done we mail them back or securely shred them, whichever the board chooses.

3. What we do not do

• We do not give legal advice. The checklist, the free check and anything we say about Florida law are general information. Your association's attorney decides what the law requires of your association.
• We are not a community association manager. We do not draft, send or schedule meeting notices, work out legal deadlines, complete state forms or manage the association. The board does those things and decides what to post and when.
• We do not keep the association's official records. The website is a copy for posting. The association keeps its official records as Florida law requires.
• We do not guarantee that the association meets any law. Whether the association complies depends on what the board posts and when.

4. The association's responsibilities

• Decide what to post, and post it on time.
• Remove or black out private information before posting. Florida law lists records and personal details that must not be posted (section 718.111(12)(c)). When we load documents for you, we point out pages that look private, but the board makes the final decision.
• Give owners logins when they ask in writing, and remove access when it should end.
• Keep the list of board members who can use the site current, and tell us when someone leaves.
• Only upload material the association has the right to share.
• Keep posting physical notices on the property where the association's rules or the law require them. The website is in addition to those.

5. Price and payment

• $69 per month, or $690 per year paid in advance. No setup fee.
• "We load it for you" setup is $299, one time, for up to 200 pages, or $149 with the yearly plan. Larger jobs are quoted before we start.
• We email an invoice. You can pay online by bank transfer (ACH) or card, or by check.
• Agreements, invoices and notices between us are electronic by default. Electronic signatures count as originals.
• If a payment is more than 30 days late, we will remind the board in writing. After 60 days we may take the site offline. We will not delete anything for nonpayment without first offering the board a copy of everything.
• We will give at least 60 days' written notice before any price change. You can cancel before it takes effect.

6. Cancelling

• Cancel any time by email or letter from a board member.
• Monthly plans end at the end of the month you cancel in.
• Annual plans: we refund the unused full months.
• After the service ends, your site goes offline. We keep your files for 60 days so you can download them, then delete them.

7. Your documents and owner information

• The association owns everything it uploads. We use it only to run the association's website.
• You can download everything at any time.
• Owner names, units, email addresses and logins are used only for the association's website and its business. We never sell them, share them with outside companies or use them to market anything, including our own services. Florida law requires associations to keep owner email addresses to the association's business (section 718.111(12)(a)7), and we follow that rule for you.
• If we ever stop offering the service, we will give at least 90 days' notice and a full download.

8. Security

We use reasonable measures to protect the site and its information, including encrypted connections and passwords stored in a protected form. If we learn of a breach that affects personal information, we will tell the association as quickly as we can and no later than 10 days after we find out, as Florida law requires (section 501.171(6)), and we will help the association meet its own notice duties.

9. Availability

We work to keep sites online at all times. If your site is unavailable for more than 24 hours in total in a calendar month, not counting maintenance we announce in advance, we will credit that month's fee.

10. Accessibility

Our pages are built to meet the WCAG 2.1 AA accessibility guidelines. Documents the association uploads, such as scanned pages, may not be readable by screen readers; the association is responsible for them. When we load documents for you, we add searchable text to scanned pages.

11. Limits on liability

To the extent Florida law allows: our total liability for any claim relating to the service is limited to the fees the association paid us in the 12 months before the claim; and neither side is liable to the other for indirect or consequential losses. This does not limit liability for our own fraud or willful misconduct, or our duties in section 8.

The association is responsible for claims that arise from material it uploads, such as private information that should have been removed or material it did not have the right to share.

12. Changes to these terms

We will email the board at least 30 days before any change to these terms takes effect. If you do not agree, you can cancel before the change and receive a refund of any unused full months.

13. Florida law

These terms are governed by Florida law. Any dispute will be handled in the courts of Citrus County, Florida.

14. The whole agreement

These terms and any signed service agreement are the whole agreement between us. If the signed service agreement and these terms disagree, the signed service agreement wins.